Student Admin Assistant

Looking for students for a part-time job in Brussels
Brussels - Centre

Sector

Other

Job description

  • Reception/welcome 
  • Updating the organisation's intranet/internet sites
  • Organising meetings (general tasks):
    - Sending invitations + follow-up with participants
    - Preparation and dispatch of doodle polls + follow-up with participants
    - Preparation and dispatch/printing of agenda
    - Preparation and dispatch of attendance list
    - Preparation and distribution of name badges
  • Organising and managing the organisation's teleconferences/webex:
    - Sending invitations + follow-up with participants
    - Starting teleconferences
    - Preparation of attendance list
    - Ensuring all teleconference participants are present when call is started (checking against attendance list)
    - Note taking if required
  • Preparation of face-to-face meetings:
    - Preparation and dispatch of invitations
    - Preparation and distribution of attendance list
    - Preparation and setup of meeting room, coffee breaks and lunches
  • Other administrative tasks (archiving, stock management, etc.)

Your profile

  • Students (must be available 2-3 days/week)
  • Native level in English with a conversational level in French
  • Excellent knowledge in the Ms Office package and WebEx knowledge

What we offer

Student part-time mission from mid-September until mid-December 

Timetable

Part-time

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