Executive Assistant / Meeting Planner (m/f)

For an international company in Brussels, we are looking for a solutions-oriented and proactive Executive Assistant! Is that you? Please by all means, keep on reading!

Job description

As an Executive Assistant, you will be assisting a team of vice presidents. You will be liaising with a large network of senior managers throughout Europe. The position requires a solutions-oriented and proactive approach as a large part of the job consists of organising internal meetings.

Main tasks: 

  • Manage internal meetings including booking and setting up meeting rooms, arrange conference calls and making travel, lunch and dinner arrangements;
  • Manage calendars, expense reports and any issues with IT, mobile phones or company cars;
  • Taking care of any orders related to the above;
  • As an executive assistant, you need to be flexible and prepared to carry out additional related duties when required.

Your profile

  • For this position, at least 5 years of relevant experience in high-level support positions is required;
  • As the corporate language is English, it is essential that you have outstanding communication skills in English, and ideally in Dutch, alternatively French as well;
  • You are highly efficient and well organized with a strong attention to detail;
  • Stress resilience and proactivity is vital as priorities can change quickly;
  • Excellent working skills in Microsoft Office, particularly Outlook;
  • As you will be working closely to top management, reliability and discretion are of great importance.

What we offer

  • Working on a full-time position, liaising with senior leaders in a multinational firm;
  • 9-month contract (roughly between February 2019 and November 2019);
  • A competitive salary package and fringe benefits.



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